Article 1: Name
The name of the coalition shall be Single-Payer Action Network Ohio (SPAN Ohio), hereafter referred to as SPAN Ohio.
Article 2: Purpose
SPAN Ohio is a statewide coalition of individuals and organizations in Ohio that seeks fundamental health care reform in our state and country so that every resident is guaranteed full and comprehensive coverage for illness or injury, including work-related illness or injury. Under the plan we advocate, all medically necessary services are covered, including primary care and prevention, inpatient care, outpatient care, emergency care, prescriptions, durable medical equipment, long term care, home care, mental health services, the full scope of dental services (other than cosmetic dentistry), substance abuse treatment services, chiropractic services, and basic vision care and vision correction (other than laser vision correction for cosmetic purposes). We advocate the establishment of a public fund that would pay all health care bills without co-payments or deductibles. The plan we call for is sometimes referred to as a single-payer health care system.
Article 3: Membership
Effective June 1, 2016 and forward, SPAN Ohio shall become a membership organization where membership is defined as timely payment of applicable dues, based on a rolling 12 (twelve) month membership period (from the date of membership initiation or renewal through the end of the same month of the following year) with the following categories of membership – Individual (Regular/Senior/Student) and Organization. Active membership (membership in good standing) entitles a person or an organization representative to vote in SPAN Ohio State Council elections, to nominate and hold SPAN Ohio State Council office and to receive any other benefits offered to members.
Article 4: Structure
a. State Council: The State Council shall meet at least quarterly and shall guide the work of the coalition. The State Council shall be composed of the following: (1) the SPAN Ohio Executive Committee; (2) seven regional coordinators; (3) representatives from each of the following constituencies: labor, health care community, community organizations, faith groups, business community, and other organizations and individuals not fitting into the preceding five constituencies. An equal number of seats shall be set aside for each constituency and in the event a constituency does not fill its allotted number, seats shall remain open for that constituency until that number is filled by vote of State Council members who represent that constituency. Members of the State Council elected to serve on the Council in more than one capacity (for example, as regional coordinator and constituency representative) shall have only one vote. Members of the State Council shall be elected for a one-year term at the annual meeting of single-payer supporters referred to in Article 5, at which time the seven regions shall caucus for the purpose of electing regional coordinators, after which the constituencies shall caucus for the purpose of electing their representatives, with no more than one representative coming from any one organization. The State Council shall be empowered to establish additional constituencies, if necessary, preserving parity among all constituencies. Members of the State Council may be represented by alternates of their choosing, who are members of SPAN Ohio, at State Council meetings and such alternates shall be accorded full voice and vote. State Council meetings shall be open to all supporters of SPAN.
b. Quorum: A quorum of 34% of State Council members shall be required to conduct business, and decisions shall be by simple majority of those present and voting. In the absence of a quorum, any decisions made must be ratified by the State Council either by e-mail or at the next State Council meeting.
c. Executive Committee: At the annual General Meeting referred to in Article 5, the State Council shall elect an Executive Committee which shall be composed of the SPAN Ohio State Director, the Associate State Director, the SPAN Ohio Secretary, the SPAN Ohio Treasurer, and the seven Regional Coordinators. The Executive Committee shall serve as the governing authority between State Council meetings. The business of the Executive Committee shall be conducted by simple majority of those present and voting, where a majority of the Executive Committee will constitute a quorum. In addition, the Executive Committee shall be responsible for monitoring and supervising the work of any consultants or professionals employed by the State Council. A member of the Executive Committee shall chair any meeting of the State Council in the absence of the State Director.
d. State Director: The State Director shall be elected by the members in attendance at the Annual State Meeting and shall chair all meetings of the State Council. The State Director shall work with SPAN Ohio supporters and Constituency groups to develop and expand education and worksite programs, work with the State Council and the Constituency groups to develop strategies for outreach and growth, work with the State Council to develop and implement legislative strategies and/or initiatives geared to promote the single payer solution and health care for all Ohioans, work with the State Council to develop and implement a fund raising strategy, work with other key coalition partners in Ohio (and nationally) promoting single payer legislation and function as the key media spokesperson for the organization. Commensurate with these responsibilities, the State Council may approve reasonable financial compensation (including expenses) to the State Director which could be adjusted relative to achievement of fundraising targets.
e. Associate State Director: The Associate State Director shall be elected by the members in attendance at the Annual State Meeting. The Associate State Director will coordinate with the State Director in carrying out the duties of the State Director.
f. Secretary: The Secretary shall be elected by the members in attendance at the Annual State Meeting. The Secretary shall maintain records, take minutes of State Council meetings, conduct correspondence, and keep the State Council informed of SPAN Ohio activities and developments in coordination with the Executive Committee.
g. Treasurer: The Treasurer shall be elected by the members in attendance at the Annual State Meeting. The Treasurer shall receive all contributions, pay all expenses, maintain records of all financial activity, and give financial reports to State Council meetings. Payment of ordinary administrative expenses shall not require prior approval by the State Council, but payment shall not be issued to anyone absent written documentation supporting the expenditure, such as an invoice or paid receipt bearing the date of the purchase, a description of the item or service purchased, and the reason for the purchase.
h. Regional Coordinators: One Coordinator for each of the seven geographical regions corresponding to the seven Ohio Department of Health regions shall be elected at a caucus of the attendees from each respective geographical region at the annual General Meeting. The Regional Coordinators are responsible for the recruitment of SPAN Ohio supporters, maintenance of supporters lists and development of contacts among the various constituency groups within each respective region of the state. In addition, the Regional Coordinators are to work in coordination with the SPAN Ohio State Director in the development and implementation of education, outreach, petitioning, fundraising, and legislative action programs in their respective regions. Also, the Regional Coordinators are expected to regularly submit reports of their activities at State Council meetings.
i. Membership Committee: A Membership Committee shall be composed of three (3) members appointed by the Executive Committee for one (1) year terms. The Membership Committee, in cooperation with the Treasurer, shall be responsible for recruiting new members, developing membership materials and notifying members when their dues are up for renewal.
j. Audit Committee: An Audit Committee of three members in good standing shall be appointed by the Executive Committee, excluding Executive Committee members. The Audit Committee members shall audit the Treasurer’s books and records at year’s end and report their findings to the State Council at its first meeting of the year. However, nothing shall preclude the Audit Committee from conducting more frequent audits should it deem it prudent to do so.
k. Special Committees: The State Council or the Executive Committee may establish special committees as needed.
l. Removal from Office: Any person elected or appointed to serve in any position within SPAN may be removed from office for misfeasance, malfeasance or nonfeasance in office. No representative may willfully misrepresent the mission and policies of SPAN, or use the SPAN Ohio name/logo to promote other activities not approved by SPAN. "Willfully" means that the person has received written notice of the violation and continues the unapproved activities or has refused to desist. The issue will be presented at the next scheduled meeting of State Council and submitted for a vote in case of elected positions. A 2/3 majority vote is required for dismissal.
m. Termination of Membership: The membership of a member shall terminate upon the occurrence of any of the following events:
1. Upon the member’s notice to the Secretary that he or she wishes to terminate membership.
2. Upon the member’s failure to renew his or her membership by paying dues on or before their due date.
3. Upon a determination by the State Council, after providing the member with reasonable written notice and an opportunity to be heard either orally or in writing, that the member has engaged in conduct materially and seriously prejudicial to the interests or purposes of SPAN Ohio.
All rights of a member in SPAN Ohio shall cease on termination of membership as herein provided.
Article 5: General Meetings:
SPAN Ohio shall convene an annual meeting in Columbus in the month of April or May, open to all Ohio supporters of a single-payer health care system, and in addition the State Council shall be authorized to call special general meetings when in its judgment they are warranted. The purpose of General Meetings shall be to provide Ohio single-payer supporters with an update on SPAN Ohio’s activities, programs, and campaigns, and to encourage their input, suggestions and evaluations with respect to SPAN Ohio’s work. The annual General Meeting shall also serve as the occasion for convening caucuses of the seven regions for the purpose of electing regional coordinators, and caucuses of the respective constituencies for the purpose of electing members from each constituency to the State Council, as described in Article 4(a). An agenda will be made available two weeks in advance of the General Meeting.
Recommendations for agenda items for General Meetings should be made to the Executive Committee within two (2) weeks of the General Meeting. Voting rules at the General Meetings will be governed by Article 4(a) above.
Article 6: Vacancies in Elective Positions
In the event of a vacancy in any elective position the SPAN Ohio Executive Committee may designate a temporary replacement who shall serve until the next SPAN Ohio Annual Conference, at which time a replacement can be elected.
Article 7: Amendments to the Bylaws
These bylaws may be amended by a two-thirds vote of the State Council. Notice of proposed changes to the bylaws must be mailed to State Council members at least two weeks in advance of the State Council meeting at which the amendments are to be voted upon.
Bylaws as adopted 6/21/03 and amended 8/16/03, 10/11/03, 12/4/04, 7/9/05, 6/2/07, 12/15/07, 8/22/09, 7/9/11, 2/8/14, 2/6/16, 4/6/16 and 6/29/19.